Title IV-E - Role of the Tribe 447-10-40-10-10

(Revised 11/20/17 ML #3522)

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PI 19-03

 

The tribe is responsible to provide the designated county staff with all required documentation needed for initial Title IV-E eligibility determination.

 

Every attempt should be made to provide the Administrative County with a timely application. All documentation needed to determine Title IV-E eligibility and reimbursability should be submitted to the Administrative County within 45 days from the date the child was legally removed from the home. The tribe will be notified by the designated county staff of information that is incomplete or missing that is required to determine eligibility.

 

If complete information is not received within 45 days of the date the county initially received the eligibility documents, the application will be considered incomplete and the county will return the information to the tribe closing the case. The case may be resubmitted to the designated county for eligibility determination once all of the information that made the prior submission incomplete is obtained.

 

Retroactive payments in excess of 90 days from the time eligibility can be determined are not allowed. For the purposes of initial payment, foster care expenses in excess of 90 days from when all documents are received by the administrative county to determine eligibility would not be eligible for reimbursement.

 

Documents required for Title IV-E eligibility determination include:

• Copies of the initial removal order and subsequent court orders, along with incorporated affidavits/petitions;
• A completed SFN 630 – Foster Care Placement Notification;
• A completed SFN 641 – Title IV-E Title XIX Application Foster Care; and
• A copy of the foster family’s approved affidavit and BCI/FBI background check results.

The tribe will be notified by the designated county of the determination for each case. A case that is determined non-IV-E will be returned with a cover letter explaining why the case was ineligible for IV-E.

 

Cases that are Title IV-E eligible must be entered into the case management system and payments must be authorized through the payment system by the designated county. The tribe is responsible to provide the county with copies of subsequent court orders that contain timely and necessary judicial determinations for ongoing reimbursability. An SFN 45 – Notice of Change is required for all status changes. Care plan information is required to keep the case management system and payment system current to allow accurate payments to providers.